The State CIO has implemented a volume purchase initiative as authorized by Senate Bill 991, with the goal of achieving cost savings and procurement efficiencies. To help accomplish this goal, a workgroup made up of CIOs representing various Agencies has been formed to establish Standard Configurations for desktop and laptop personal computers. These configurations are provided to assist in planning for volume purchases that will take place throughout the year. The scheduled dates and deadlines of the volume purchases are detailed in the “Bulk Purchasing Schedule” document above. Agencies must submit requisitions for desktop and laptop personal computers through the e-Procurement System to the Statewide IT Procurement Office. The procedures on how the volume purchases are to be done are detailed in the “Procedures for Bulk Purchases” document above.

Emergency or exception requisitions that Agencies request to be processed before the volume purchase need to sent to the Statewide IT Procurement Office with justification attached. These requests will be reviewed by the State CIO for approval.

The CIO workgroup will review and update the Standard Configurations one month prior to the volume purchase based on input from Agency CIOs. The most current Standard Configurations are detailed in the “Standard Configurations for Desktop and Laptop Personal Computers” document above.

Requisitions must include the quantity and Standard Configuration being requested. The Statewide IT Procurement will consolidate the requests and issue a competitive solicitation. Award will be made in accordance with “best value” procurement rules as defined in 09 NCAC 06B.

Requisitions for printers must be submitted via e-Procurement to the Statewide IT Procurement Office. The scheduled dates and deadlines of the volume purchases are detailed in the “Bulk Purchasing Schedule” document above. The procedures for printer requests will follow the same procedures as the desktop and laptop requisitions. There are no standards for printers at this time. Agencies will establish their own printer standards and place their orders accordingly. Requisition line items should be entered from the e-Procurement catalogs to ensure accuracy and up to date part numbers, descriptions and State Contract pricing.

This site will be updated frequently to reflect refinements and details of the process as it evolves and to track and report on cost savings and efficiencies.